HOA Meeting Minutes/Report

Thanks to everyone who came to the May HOA General Membership Meeting!  Special thanks to all the individuals who helped with pool access cards and committee reports and Brion Paulson for his help with the email and web site – as well as the hard work and their time by the HOA Board Members so far this year.

HOA Meeting Minutes, 5/17/2015:

Opening Remarks – Bernie Wolf

Re-cap of actions taken by the Board since January 2015:

Extensive use of the Web Site and Email to keep people informed of what is going on, including minutes of Board Meetings held each month.

Board members are now bonded/financial insurance.

New landscape contract – New company, more expensive but more work will be done.

Tax bill for club house & pool – lawyer contacted, coordination with Franklin County Tax Office, cleared up. No back taxes due, status now officially changed.

Updated Rules & Regulations to reflect changes in the community.  Posted on web site.

Enforcement procedures for rules violations now posted.

New pool access system installed.

New By-Laws written.

Club house power washed, interior painted, new phone & weather proof housing.

Front entrance repaved, large patch on back road. Vote was taken 2 years ago, assessment approved and collected.  Bill paid.

Discussion on road condition – special meeting requested to be called for the specific purpose of exploring various options for maintenance, repair, and possible turn over to D.O.T.

Motion made, seconded, vote taken and passed to request special HOA meeting. Meeting will take place between Jun17 – Jul17, date and time will be announced.

Budget Update – provided by treasurer, John Ryan.

Designated Road Fund Proposal – Board suggested initial transfer of $60,000 to a separate account at our bank. This will be money designated for road maintenance and cannot be spent on anything else without a majority vote by the community at an HOA meeting. It is the intention of the Board that each fiscal year future Boards will determine the amount needed for a contingency/reserve fund and additional funds will be deposited into this account. The purpose of the Road Fund will be to maintain the roads and, as the fund grows, to offset either fully or partially, future assessments for road improvements, as voted on and approved by the community.

Updated By-Laws – revised By-Laws were approved by a majority vote of members present and are effective immediately, posted on web site.

Committee Updates provided as follows:

–   Road Committee

Community meeting requested to provide information, possible individual homeowner visits by committee members to elicit homeowner opinions on how to proceed.  Brion Paulson

–    Pool Committee

Pool officially opens Friday, May 22, 2015. Please observe all pool rules and opening times as posted on web site. Pool access cards may be picked up from Marcia Eadie, 115 River Watch Ln, between 6:30-8:30 pm. Old cards will not work.

–    Social Committee

Activities already held with some good participation. Planning community yard sale Sat, June 6th , Fourth of July parade, end of summer event, book swap. Ideas and participation welcomed, please contact Emily Paulson – Joy Currin, acting for Emily Paulson

–    Landscape Committee – Information provided earlier in meeting.

–    Neighborhood Watch

Discussed home security, traffic safety especially awareness of speeding in our neighborhood.  Hollywood (Allen Burbank).

The meeting was adjourned.

 

 

 

 

 

May 2015 HOA Board of Directors Meeting

On May 15th the Board of Directors met for their monthly meeting. All three Board members, Bernie Wolf, John Ryan, and Joy Currin were present.

Items Discussed:

Budget report to be presented at HOA Meeting

Funds available to set aside for road maintenance

Review agenda for HOA meeting

List of items accomplished year to date

HOA Meeting Agenda – Sunday, May 17th, 2015. 7 pm

Opening Remarks
Front Entrance Repair
Budget Update
Designated Road Fund Proposal
Updated By-Laws (Please review copy received in your email)
Committee Updates
–    Pool Committee
–    Social Committee
–    Landscape Committee
–    Neighborhood Watch

Clubhouse Paint

imagesFor those of you that wander into the clubhouse in the near future, you may notice some pleasant changes. Recently the HOA Board had all the interior walls and ceilings of the clubhouse professionally painted, including the two bathrooms and it looks great!

This face lift was much needed and hopefully it will encourage more use of our clubhouse facility for future public and private events. 

Rivers Edge Update – December 2014

Neighbors, here is an update on several items the HOA Board is actively working on at this time.

 

HOA Board & Committee Leaders for 2015:

President – Bernie Wolf

Vice President –  Ricky Evans

Secretary –  Joy Currin

Treasurer – John Ryan

Architectural Committee – Kevin Dillistin

Road Committee – Brion Paulson, Jody Blackburn

Pool Committee –  Stu Thorp

Social Committee –  Emily Paulson

Neighborhood Watch – Allen Burbank

Book Club – Judi Engbers

Landscape Committee – Sam Williams

As we plan to issue community updates on a regular basis, we encourage our various committee members to include updates and invitations to participate as a part of those updates.

 

HOA Dues:

We spoke with John Ryan, and we are working to get those invoices out to everyone.  As everyone knows, the dues are late as of February 1, 2015 for FY 2015.

 

HOA Management Company

We have companies who have expressed an interest in helping with this task.  As we haven’t really gotten too deep into this yet, we are pulling together a proposed scope of work and the costs.

 

Front Entrance Repairs

The NCDOT has requested that they review our drainage plan before we start repairs.  We have received a drainage plan drawing from the contractor, and we are in process of setting up a meeting with DOT.  Regardless of what we do, the NCDOT wants to review the interface of anything that connects to a highway for which they are responsible.  Part of the drainage issue is how to drain the center island where there are bushes & trees.  We have a couple of island options which we will be reviewing with stakeholders and resolving.  Right now, because of these items, plus asphalt plants close when the weather is too cold to keep the asphalt hot enough to apply, we are targeting a completion date circa March 2015.  Hopefully sooner.

Annual HOA Meeting

RE Residents,

When:  December 14th at 7 PM

Where:  Club House

Agenda:

  1. Committees:

We have two committee positions that are opening up for next year.  The landscaping committee and the pool committee will need replacements.

–      Role of the Landscape committee is to help maintain the asthetics of our common HOA property.  They also provide feedback to the Board on recommendations for new planting and future upgrades.

–       Role of the pool committee is to maintain the card system, review the rules and procedures, and provide recommendations to help maintain the facilities.

 

  1. Board Elections:

If you want to be on the Board please send in a brief bio and why you want to be a board member.  We will distribute it to the neighborhood prior to the meeting.  There are four positions open to be on the Board.  After the Board is elected the Board will vote internally on the positions of President, Vice President, Secretary, and Treasurer.

 

  1. Road Update:

The entrance is now scheduled to be repaired at the end of this year.  We will update the neighborhood on any final information since our last board meeting and offer recommendations for next year.

Cold Weather

Residents:

Reminder that back flow preventers and hoses attached to facets can and will freeze if left connected during freezing temperatures.  Remove or disconnect to prevent damage.

 

–RE HOA

Updates from the Social Committee

***  We Need Your Input  ***

 

I wanted to send out an update on what’s going on in the Social Committee.  Hopefully you have received an electronic copy of the flyer for the latest event.  We will be having a Chili Cook-Off and Bingo Night at the clubhouse on Saturday, October 18 at 5:00.  I have attached the flyer for your convenience.

Thank you to those of you that filled out the survey.  If you haven’t had a chance to fill it out, please feel free to do so.  I’ve attached a copy of the pdf file.  I also have some paper copies if anyone in interested in filling one out.  The surveys are a huge help in knowing what to offer in terms of social events.  The Social Committee just wants to offer what you are willing to attend.  In terms of events, the Outdoor Movie Night seems to interest the most residents.  Hopefully in November we will be able to provide this event.  We will look into the other events as possible ideas for the future.

The Social Committee is looking to move forward on some of the groups we are looking to offer.  As of right now, the only group that currently meets is book club.  Anyone is always more than welcome to join.  Please contact Judi Engbers for more information.

The first group we are trying to set up is for yoga.  Jen Wagner has agreed to teach these classes up at the clubhouse.  They will be once a week, $5 per class, and last an hour to an hour and a half.  The classes will be around six to eight people and will be either Monday evenings around 7:30 or Wednesday mornings around 9:30.  This is a first come, first serve basis.  We already have a few people signed up for both classes.  Please let Jen know as soon as possible if you are interested.  Jen’s email address is jenniferwagner28@yahoo.com.

Another one of our residents, Pam Kuhno, has graciously offered to organize a Supper Club.  According to Pam, it’s an evening for couples (or other variations can be formed based on the composition of the group) in which the hosting duties rotate.  The host would set up the theme and cook the main dish.  Other attendees split up starters, salads, sides, and dessert.  Everyone brings a beverage of choice and copies of recipes.  Please let Pam know if you’re interested.  Pam’s email address is pamelakuhno@gmail.com.

Two of our residents brought up the fact that a lot of our neighbors work from home.  They are interested in maybe getting together for lunch or coffee.  If you work from home and would like to get out of the house for lunch, please let me know and I’ll pass your information on.

Other ideas on the survey included the following:

Cooking Club – 3 interested                       Wine Tasting – 3 interested

Sports – golf – 2 interested                         Poker – 2 interested

Babysitting Co-op – 1 interested                 Bunco – no one

Before forming any of these groups, the committee would like to know that there are residents that would attend.  PLEASE let me know if you’re interested in any of these potential groups.

Thanks so much for your help.

Emily Paulson

eapaulson@gmail.com

101814 Chili Cook-off

090314-Social-Committee-Survey PDF

Road Update – DOT Punch List

It’s been a while since our last HOA meetingroadSigns-Goodluck in which the status of the Rivers Edge roads was presented. There has been some progress made since that meeting and the HOA board and road committee would like to give a current status of where we are regarding the roads.

The HOA board did get a nice letter in the mail on 9/17 and upon opening it, the DOT punch list showed itself. We reviewed the punch list individually and several of us met Steve Winstead (DOT) on the morning of 9/24 to get several questions answered and to ensure the punch list was complete. We have attached the original punch list below that residents can reference. We will be reviewing the items in the punch list at our next road meeting.

We’ve also been contacting several paving companies to request up to date quotes (utilizing the DOT punch list) for repairing the front entrance, as well as quotes for repairing the entire neighborhood for budgetary purposes. Once the quotes are received, the HOA board will call for another road update meeting to present the latest information. Thanks.

Brion

Rivers Edge DOT Punchlist

 

Rivers Edge Road Presentation

All Rivers Edge Residents,

Attached is the complete road presentation that was presented at the August 24th, 2014 HOA meeting. If there are any questions or concerns related to the presentation, please reach out to the HOA board. Thanks.

Brion Paulson

Rivers Edge Roads_08_24_2014

Updated version below

Rivers-Edge-Roads_07_27_2015

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