June Board of Directors Meeting

On June 16th, 2015, the entire HOA Board met and the following business was conducted:

*  The upcoming survey of the community to determine how residents feel about the road situation was discussed.

*  It was decided for the Board to request a quote from Turner Asphalt – the company that recently repaired the front entrance and patch in the back of our subdivision – for a complete overlay of our streets with any major areas that need repair identified and fixed.

*  A vote was taken and it was agreed to pay the annual HOA dues of the treasurer out of HOA funds.  The job is volunteer but very time consuming and labor intensive and if we had an outside professional do it the cost would be significantly higher.  The current treasurer did not participate in the vote.  This will take effect January 1, 2016.

 

Pool Hours Changed!

An extra hour in the morning has been added for early risers!  Please don’t wake the rest of us, but the community pool is now open at 6 AM.  Closing time remains 8:30 PM with the gate locking completely at 9 PM.

All the other pool rules remain in effect so please be sure to read them if you or your family will be using the pool.

HOA Meeting Minutes/Report

Thanks to everyone who came to the May HOA General Membership Meeting!  Special thanks to all the individuals who helped with pool access cards and committee reports and Brion Paulson for his help with the email and web site – as well as the hard work and their time by the HOA Board Members so far this year.

HOA Meeting Minutes, 5/17/2015:

Opening Remarks – Bernie Wolf

Re-cap of actions taken by the Board since January 2015:

Extensive use of the Web Site and Email to keep people informed of what is going on, including minutes of Board Meetings held each month.

Board members are now bonded/financial insurance.

New landscape contract – New company, more expensive but more work will be done.

Tax bill for club house & pool – lawyer contacted, coordination with Franklin County Tax Office, cleared up. No back taxes due, status now officially changed.

Updated Rules & Regulations to reflect changes in the community.  Posted on web site.

Enforcement procedures for rules violations now posted.

New pool access system installed.

New By-Laws written.

Club house power washed, interior painted, new phone & weather proof housing.

Front entrance repaved, large patch on back road. Vote was taken 2 years ago, assessment approved and collected.  Bill paid.

Discussion on road condition – special meeting requested to be called for the specific purpose of exploring various options for maintenance, repair, and possible turn over to D.O.T.

Motion made, seconded, vote taken and passed to request special HOA meeting. Meeting will take place between Jun17 – Jul17, date and time will be announced.

Budget Update – provided by treasurer, John Ryan.

Designated Road Fund Proposal – Board suggested initial transfer of $60,000 to a separate account at our bank. This will be money designated for road maintenance and cannot be spent on anything else without a majority vote by the community at an HOA meeting. It is the intention of the Board that each fiscal year future Boards will determine the amount needed for a contingency/reserve fund and additional funds will be deposited into this account. The purpose of the Road Fund will be to maintain the roads and, as the fund grows, to offset either fully or partially, future assessments for road improvements, as voted on and approved by the community.

Updated By-Laws – revised By-Laws were approved by a majority vote of members present and are effective immediately, posted on web site.

Committee Updates provided as follows:

–   Road Committee

Community meeting requested to provide information, possible individual homeowner visits by committee members to elicit homeowner opinions on how to proceed.  Brion Paulson

–    Pool Committee

Pool officially opens Friday, May 22, 2015. Please observe all pool rules and opening times as posted on web site. Pool access cards may be picked up from Marcia Eadie, 115 River Watch Ln, between 6:30-8:30 pm. Old cards will not work.

–    Social Committee

Activities already held with some good participation. Planning community yard sale Sat, June 6th , Fourth of July parade, end of summer event, book swap. Ideas and participation welcomed, please contact Emily Paulson – Joy Currin, acting for Emily Paulson

–    Landscape Committee – Information provided earlier in meeting.

–    Neighborhood Watch

Discussed home security, traffic safety especially awareness of speeding in our neighborhood.  Hollywood (Allen Burbank).

The meeting was adjourned.

 

 

 

 

 

May 2015 HOA Board of Directors Meeting

On May 15th the Board of Directors met for their monthly meeting. All three Board members, Bernie Wolf, John Ryan, and Joy Currin were present.

Items Discussed:

Budget report to be presented at HOA Meeting

Funds available to set aside for road maintenance

Review agenda for HOA meeting

List of items accomplished year to date

HOA Meeting Agenda – Sunday, May 17th, 2015. 7 pm

Opening Remarks
Front Entrance Repair
Budget Update
Designated Road Fund Proposal
Updated By-Laws (Please review copy received in your email)
Committee Updates
–    Pool Committee
–    Social Committee
–    Landscape Committee
–    Neighborhood Watch

Clubhouse Paint

imagesFor those of you that wander into the clubhouse in the near future, you may notice some pleasant changes. Recently the HOA Board had all the interior walls and ceilings of the clubhouse professionally painted, including the two bathrooms and it looks great!

This face lift was much needed and hopefully it will encourage more use of our clubhouse facility for future public and private events. 

March 2015 Board Meeting Minutes

RE Board Meeting Minutes – March 29, 2015

Board Officers Present: Bernie Wolf, John Ryan, Joy Currin

Officers Absent: None

  1. Tax situation update

Good news! The tax issue has been resolved and the Franklin County tax office has stated they are not pursuing any payment for back taxes on Rivers Edge common property.  The tax office agreed that our pool and clubhouse are tax exempt and should have been in that status since the community was first developed.  The proper paperwork had not been filed but it has been corrected.

  1. Front entrance repair status

The cold and wet weather has caused a delay but the contractor stated that they anticipate completing the work during the month of April.

  1. Pool/Clubhouse

A new gate access control system will be installed during April and new access cards will be provided to all residents.

  1. Insurance Update

As required by state law, all members of the Board of Directors are now covered by financial loss insurance, similar to being bonded.  This was a very minor expense but was necessary.

  1. New/Updated documents

A new document, Rules Violation Enforcement Procedure, was approved by the Board and minor changes have been proposed to the Architectural Rules, Regulations, and Architectural Guidelines document.  The documents will be provided to the community via email for review and comments.  The effective date for both documents is May 1st, 2015.

  1. Community/Board meetings

A meeting will be scheduled for the month of May.  All residents will be notified by email.  The date and time for the April Board of Directors meeting will be announced in advance on the RE website.  Any community members who would like to attend may do so, in accordance with state law, and may bring any matters to the attention of the Board at that time.

February Board Meeting Minutes

Rivers Edge HOA Board of Directors Meeting

Feb 7, 2015

Items Discussed:

Swimming Pool – Entrance key system is very old, difficult to maintain and replacement card supply almost exhausted – new cards cannot be obtained.  Pool committee will be asked to solicit bids for a new system.

 

Landscape –As of April 1st we will be changing landscape contract to Rescue Lawn Care of Wake Forest.  Bids were received from our current company, Rescue, and others and Rescue had the best price for the services – which will include more than we have received in the immediate past.  The landscape committee will monitor the work and hopefully the neighborhood will notice the improvement.

On Feb 9th a contract was signed with Rescue Lawn Care.

 

Front Entrance Repairs – It was agreed to proceed with the front entrance repair project as soon as possible.  A revised quote is needed to include a drain system for the center island to prevent future damage dues to excess water accumulate

On Feb 9th contracts were signed with Turner Asphalt and they will do the work as soon as possible now that they have signed contracts for the complete job.  The total cost of the contract including the added drainage is $31,350.00.  While this is greater than the original estimate that the individual special assessment was based on, no new monies from homeowners are required.  The overage will come from money on hand in the HOA account.

 

HOA Management CompanyBids were received and reviewed for an external company to take over the management of our neighborhood.  This would include collections of dues and assessments, payments of all bills, maintain a web site, and ensure compliance with community standards and regulations.  It was decided by a majority vote of the Board that the benefit of this service would not justify the monthly cost of $500 – $750.  If significant problems arise during the year the question may be re-visited but at this time it is not felt that the benefits justify the expense.

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Board Member Resignation – On Feb 9th Rick Evans resigned from the HOA Board.

 

 

Addendum: The two remaining board members met again on February 9th to discuss a replacement for Rick Evans.

John Ryan, who has served as Treasurer for over a year and has been very involved with all recent Board activities agreed to replace Rick Evans and serve for the remainder of his term.  John will also continue to be the HOA Treasurer.

 

HOA Meeting December 2014 Minutes

HOA Meeting

12-14-14               7PM

1 ) Budget- Approval 2014 vs 2015

a) no comments on 2015 details

b) how much to go into reserves 18K –

c) how much over for 2014 actual vs budget – Ricky Evans

2) Committees

a) Landscape Committee: Edy volunteer.  Kathy and David to provide list what has been done historically. Sam Williams emailed interest

b) Pool Committee: Stewart Thorp

c) Social Committee: Emily Paulson

d) ARB Committee: Kevin Dillistin

e) Neighborhood Watch: Hollywood Burbank

f) Road Committee: Brion Paulson, Jody Blackburn

3) Road Update: Turner Asphalt Contract , Terratech Engineers

4) Board of Elections Directors:

Bernie Wolf -1 year term

Ricky Evans -2 year term

Joy Currin – 3 year term

John Ryan – Treasurer non-director position

All the above volunteer for 1 year terms

5) YE Bank Account totals for 2015, 2014, 2013

6) Fidelity Bond – We need to research if it exists

Rivers Edge Update – December 2014

Neighbors, here is an update on several items the HOA Board is actively working on at this time.

 

HOA Board & Committee Leaders for 2015:

President – Bernie Wolf

Vice President –  Ricky Evans

Secretary –  Joy Currin

Treasurer – John Ryan

Architectural Committee – Kevin Dillistin

Road Committee – Brion Paulson, Jody Blackburn

Pool Committee –  Stu Thorp

Social Committee –  Emily Paulson

Neighborhood Watch – Allen Burbank

Book Club – Judi Engbers

Landscape Committee – Sam Williams

As we plan to issue community updates on a regular basis, we encourage our various committee members to include updates and invitations to participate as a part of those updates.

 

HOA Dues:

We spoke with John Ryan, and we are working to get those invoices out to everyone.  As everyone knows, the dues are late as of February 1, 2015 for FY 2015.

 

HOA Management Company

We have companies who have expressed an interest in helping with this task.  As we haven’t really gotten too deep into this yet, we are pulling together a proposed scope of work and the costs.

 

Front Entrance Repairs

The NCDOT has requested that they review our drainage plan before we start repairs.  We have received a drainage plan drawing from the contractor, and we are in process of setting up a meeting with DOT.  Regardless of what we do, the NCDOT wants to review the interface of anything that connects to a highway for which they are responsible.  Part of the drainage issue is how to drain the center island where there are bushes & trees.  We have a couple of island options which we will be reviewing with stakeholders and resolving.  Right now, because of these items, plus asphalt plants close when the weather is too cold to keep the asphalt hot enough to apply, we are targeting a completion date circa March 2015.  Hopefully sooner.

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