2019 Annual HOA Meeting Minutes

The Annual Meeting of the Rives Edge Homeowner’s Association was held at 6:30 P.M. on November 10, 2019 in the Rivers Edge Clubhouse. The following Board Members were present: Ron Phillips, President; Richard Steinhoff, Vice President; and Gary Faltinowski, Secretary.

A total of fourteen (14) properties were represented by owners; thereby, meeting the required quorum of 10% of Association membership (100 voting households) in accordance with HOA By-Laws.

Agenda
1. Call to order
  The meeting was called to order by Ron Phillips, who introduced the other board members and Treasurer, Emily Paulson. New residents, Aaron and Elizabeth Rowlands, were identified.

2. Reading of minutes
  Minutes from the HOA General meeting, held on May 5, 2019, were read. A motion was made to accept the minutes, seconded and passed by unanimous vote.

3. Nomination and election of board members (3) openings:

  As announced at the General meeting in May, and the notification for the 2019 Annual meeting, published on Oct 3, 2019, the current board members terms would expire at year’s end. Two of the positions have served three consecutive years, and in accordance with the By-Laws, cannot serve beyond that period and nominations/volunteers were needed to fill positions.

  The floor was opened for nominations and or volunteers for consideration. No nominations were presented nor volunteers identified.

  With no nomination coming forth the point was raised that if we cannot get residents to become members of the HOA Board we may find ourselves forced to hire a Management Company, which would result in an increase in Association dues.

  It was asked if the By-Laws could be amended. In accordance with Article VI of the current By-Laws: “These By-Laws may be amended by a simple majority vote of those present and voting at a regular or special meeting of the Association as long as a quorum is present.”

  Additional discussion followed regarding what would be an appropriate increase in the total consecutive period for board members to serve and would the current board member be will willing to serve another year; thereby providing a temporary resolution.

 A motion was made by Jean Marteski to amend Article III, Paragraph 2, last sentence to read, “Members of the Board shall be eligible for reelection up to a maximum of five (5) consecutive terms.” Motion was seconded by George Heydner and passed by unanimous vote.

  A motion was made by Nancy Faltinowski to nominate and reelect the current three members of the HOA Board of Directors for the 2020 term, Motion was seconded by Ken Pike and passed by a 13-1 vote.

  As it was noted this is only a temporary resolution. If residents are not willing to participate in the HOA meetings and serve on the Board of Directors, Rivers Edge may be forced to engage a management company to handle the business of the HOA. The Board will begin researching cost associated with those agencies.

4. Committee reports

  a. Clubhouse: As with many of the homes throughout the development an assessment of the clubhouse roof condition revealed many broken shingles. A claim was made to insurer (Nationwide), was approved, and a contract has been signed with Covenant Roofing to replace the roof shingles.

  b. Paving/Road: Jodi Blackburn met with Rian, of Rian Paving, to discuss addressing any issues with the previous paving project of the development streets, specifically cracks that have been identified. Rian Paving will also submit a quote for repairing the area near the front entrance where the (older) asphalt has been damaged.

  c. Social Committee: Tracy Rabon discussed the upcoming social events and the future distribution of a newsletter to households.

    1) Thanksgiving Feast Saturday 11/16 at the Clubhouse 5:00- 6:30. We will provide ham, turkey and nonalcoholic drinks. Bring a side dish or dessert to share.

    2) Weather permitting- Sunday 12/1 at 11:00. We will be decorating the front entrance and clubhouse. If you would like to help please meet at the clubhouse at 11:00. We will need ladders at the clubhouse to put up lights.

    3) There will be a Christmas Yard Decorating contest this year. Start getting ideas and planning. More information to come.

5. Budget Review

  a. The 2019 expenditures to date and the 2019 budgeted amounts were presented, unbudgeted costs to date include.

    1) Costs for repainting pool, repairing pool lights, adding a GFI outlet, and replacement of pool furniture.

    2) Speed Tables installation

    3) Nationwide insurance deductible of $1,000 for roofing

  b. The draft 2020 budget was presented for review. The Board and Treasurer will meet, prior to January 1st, to review the budget on a line item basis before finalizing.

6. Emily Paulson, HOA Treasure, will be stepping down from her duties as Treasurer, she has served in this position for the past three (3) years, and prior to that served as the Social Committee Chair.

  a. The floor was opened for volunteer to become the HOA Treasurer.

    1) With no one coming forward a solicitation will be made to the Association at large.

      • In accordance with Article III, Section 5, of the current By-Laws, if the Board is unable to obtain the services of a qualified person to serve as Treasurer, they may pay an individual, not a member of the Association, to perform such required duties.

7. A call for additional discussions and new business was made. With no additional discussion or new news being presented, a motion to adjourn the meeting was made by David Williams, seconded by Richard Stienhoff, and carried by unanimous vote.

HOA Meeting Update

Gary F will submit the minutes from our annual HOA meeting last night.  Until these are posted, a few comments:

  • Out of 100 homes, we had representation of 14 homes (10 required for a quorum.
  • There were no new nominations from anyone to serve one year terms on the Board.  Per our bylaws, a motion was presented to extend the number of consecutive years a board member can serve from 3 to 5 years, thus allowing the current board to serve the upcoming year.  
  • With a lack of community participation, we will soon (within a year) be in a position to solicit proposals from HOA management companies to take over day to day functions such as accounting, ARB reviews, working with closing attorneys when homes are sold, pool management, etc.  This will undoubtedly lead to significant increases in HOA dues in the next couple of years.
  • The current board will meet within the next week to establish our budget for 2020.  We will stay with only one invoice and payment of dues as we will be without a treasurer early next year.  It is easier and cheaper (postage) to put out one invoice and when the dues were reduced from $640 back to $500 annually, we thought this was more manageable amount for most.  

Sincerely,

 

Ron Phillips

We Need a Treasurer-from Emily Paulson

Hi Neighbors!

I need your help.  I’ve been serving as Treasurer for the past three years and before that I was Social Chair.  Although it’s been a pleasure serving in both of those roles, I need a break.  At last night’s HOA meeting there were no volunteers for either the three board positions or the treasurer’s job.  Your three current board members graciously agreed to serve another year and possibly two.  Ron, Richard, and Gary have been doing a wonderful job, but also recognize the need to have some rotation going on within the board.  There is also the concern that if the current lack of interest in serving in these roles continues, then we will have to look into a management company which in my experience at another neighborhood is impersonal and expensive.  One of the main reasons why I originally agreed to be treasurer was to avoid having to use a management company.

Being the treasurer is truly not a horrible job.  The job is busiest at the beginning of the year with the annual dues and after that, it requires a few hours a month.  In order to help the next treasurer out, I’m willing to serve through January and then hand off on February 1st.  If you have any questions about the job, please let me know.  I might even be interested in taking the job back in a few years, but next year I need to make some time to focus on some areas in my own life.  I need to hand the treasurer job off so it gets the attention it deserves.

Thanks!

Emily Paulson

eapaulson@gmail.com

Upcoming Social Events

Upcoming Social Committee activities:

1.     Thanksgiving Feast Saturday 11/16 at the Clubhouse 5:00- 6:30 ish.    We will provide ham, turkey and non alcoholic drinks.   Bring a side dish or dessert to share.  

2.  Weather permitting- Sunday 12/1 at 11:00.  We will be decorating the front entrance and clubhouse.   If you would like to help please meet at the clubhouse at 11:00.   We will need ladders at the clubhouse to put up lights.  

3.   There will be a Christmas Yard Decorating contest this year.   Start getting ideas and planning.  😀  More information to come.  

Thank you! 

The Social Committee 

Upcoming Social Events

Upcoming Social Committee Events
 
1.   Halloween
 
The Social Committee invites you to join us for our first Trick-or-Treat kick-off celebration on Halloween night.  
 
Location: Clubhouse 
Time: Halloween night at 5:30 sharp
 
Come dressed in your favorite cute, scary, creative or hilarious costumes because there will be a costume contest by age groups.  A light dinner of “Taco in a Bag” will be provided so don’t worry about feeding the kids just come enjoy the Halloween fun.  The event begins at 5:30 and trick or treating will follow immediately after.  Go grab your costume and we will see you on Halloween.  
 
2.   Trivia Night at White Street Brewery 11/6/19
 
Everyone is invited to join us for Trivia Night at White Street Brewery on Wednesday November 6th. Trivia is from 8:00-9:00 so plan to arrive anytime after 7:00.   It’s group trivia with one answer per team so everyone works together.  I will have a “Rivers Edge” sign at our table so you can find us if you are a new neighbor.   
 
3.   Thanksgiving Feast
 
Location: Clubhouse 
Time: Saturday 11/16/19 at 5:00 pm
 
Please join us for a Thanksgiving Feast filled with friendship, laughter and good food.   We will provide the ham, turkey and drinks.  Please bring your favorite Thanksgiving side dish or dessert to share.  
 
4.   Kickball
 
A date for a neighborhood kickball game will be coming soon.  We are waiting on field approval.  
Hope to see everyone out in the neighborhood soon! 
 
Tracy Rabon and the fabulous 
Social Committee Team
 
 

Notice of Annual Meeting- November 10

Rivers Edge HOA’s Annual Meeting will take place Sunday, November 10 at 6:30 p.m.  Per the covenants, we are giving a 30 day notice.  Agenda will include:

1. Call to order

2. Reading of minutes

3. Committee Reports- Pool, Architectural, Grounds, Road, Treasurer

4. Nomination and election of board members (3) openings

5. Nomination for treasurer.

6. New Business

Upcoming Social Events


1.   This Wednesday  9/11 guys night out for trivia night at White Street Brewery.  Trivia is from 8:00-9:00 so plan to arrive anytime after 7:00.    I will be staying for the first night so any ladies who want to join me feel free.  

2.   Painting class (like Wine and Design) Friday 9/27 from 6:00 – 8:00 pm at the clubhouse.   Sign up with this link.  
Halloween! 
This year we are organizing a Halloween gathering at the clubhouse to start our night of trick-or-treating out with loads of fun. We will be providing a light dinner, activities, and a costume contest. Mark your calendar for Oct 31 @ 5:30. Can’t wait to see you there!
 
4.  Save the date:
Saturday November 16th 5:00- 7:00 a Thanksgiving Feast with neighborhood friends.  More info to come.  

Pool Closing

Tentative pool closing date will be Sunday, September 29.  We have a couple of projects to do around the pool and clubhouse and have been waiting on the swim season to wind down.  The furniture will be stored and gate padlocked on the 29th.  

Painting Party

Hello neighbors, 
 
The Social Committee invites you to join us for a Painting Party.
 
It’s similar to Wine and Design if you’re familiar with it.  I have attached a picture of the painting we will do.  No experience necessary.   
 
When: Friday September 27th from 6:00 pm – 8:00 pm
 
Where: Clubhouse
Adult beverages are allowed.  BYOB 
 
Cost: $30 per person 
Use the link below to register and pay directly to Art Party designs by Elisa.  
 
There is a 20 person maximum so register quickly if you’re interested.  
All tickets must be purchased 1 week prior to the event by Friday 9/20.   
 
Here is the link to register and pay. 
 
 
We will be painting “The Fall Tree”
 
 
 
 
 
 
 
 
 
 
 
 
 
This picture gives you the idea if you have not done this before.  
Please let me know if you have any questions.  
 
 
 
 
 
 
 
 
 
 
Tracy Rabon
Social Committee Chair 
919-906-9667

 

Upcoming Board Elections

It is not too early to start thinking about new board members for 2020.  The annual meeting will take place in November and there will be openings for at least two members as well as a treasurer as this is Emily Paulson’s final year as an awesome treasurer.  If anyone has questions about what the various responsibilities are, please contact any current board member for more information.

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